• Storeroom Specialist

    Job Locations US-IN-Indianapolis
    Posted Date 3 weeks ago(12/26/2018 11:51 AM)
    Job ID
    # of Openings
  • Overview



    Responsible for the overall management of a storage room and parts, including security of parts, general housekeeping, and condition of multiple storerooms.


    Essential Functions


    Primary activities include but not limited to:


    • Managing processes includes a large dollar value in total parts to support manufacturing equipment with a large Replacement Asset Value (RAV).
    • Processes requests for materials and receives, stocks, and issues items as required, and communicates with customers to resolve problems during the receive and issue procedures.
    • Manage the execution of cycle counts and physical inventories through internal and external staff.
    • Analyzes plant usage of materials to identify opportunities for reduced costs; utilizes and manipulates data contained in standard reports to accomplish this.
    • Works to investigate and resolve discrepancies regarding invoices, goods receipts and purchase orders; seeks and identifies opportunities to reduce errors and improve processes.
    • Processes and expedites orders required for plant maintenance and operations; utilizes initiative and creativity to identify and develop alternate sources of key parts and materials.
    • Works as required to support best practice strategies; visual workplace management; ensures adherence to standard company processes and procedures.
    • Identifies critical spare parts, continuously evaluates ABCs, and sets stock min/max levels based on multiple factors.
    • Works in partnership with Maintenance Planner Scheduler to ensure parts are available for planned work and identifies gaps in parts and/or material availability that could impact the business or project schedule.
    • Manages internal staff used to aid in various storeroom activities, providing indirect leadership and supervision as required.
    • Creates requisitions for new items and stock replenishment, ensures timely delivery and communicates availability and delivery date of requisitioned items.
    • Ensures proper parts documentation is obtained and maintained as required.
    • Responsible for vendor management and effectively cultivating vendor relationships.
    • Inspects incoming materials and performs quality checks.
    • Inputs new parts and updates information as necessary in CMMS.
    • Follows and enforces storeroom best practices to optimize spare part inventory to meet the business need.
    • Ensures integrity in inventory accuracy through proper receiving, conducting cycle counts, and following checkout procedures.
    • Manages daily parts consumption and can assist customers when needed to locate and check out parts.
    • Owns inventory flow by restocking shelves, issuing parts to work orders, delivering parts, and receiving returned parts back into stock.
    • Runs inventory and reorders reports and executes reorder process; ensures critical spare parts are available.
    • Works to reduce on hand inventory through the optimization of minimum and maximum order quantities and managing slow-moving and obsolete parts.
    • Works with external vendors to identify and procure parts, including seeking new parts to improve machine reliability and standardizing spare parts.
    • Fulfills parts reservations (kitting parts) for upcoming planned work.
    • Maintains spare parts database by updating incorrect item descriptions, part numbers, etc.
    • Handles out of stock and emergency spare parts issues.
    • Prepares shipments and track outgoing vendor repairs.
    • Conducts daily housekeeping procedures in the storeroom and maintain 5S areas to standard.
    • Continuously evaluate and improve parts management process.
    • Negotiating best pricing and delivery dates.
    • Generate inventory reports.
    • Other duties as assigned


    Knowledge, Skills, and Abilities


    • Knowledge of Best Practices in Parts Storeroom and Inventory Control.
    • Ability to Multitask and Handle Multiple Simultaneous Assignments.
    • Ability to Work as Self-Directed Individual.
    • Strong Verbal and Written Communication Skills.
    • Strong knowledge and application of a Computerized Maintenance Management System.
    • High level proficiency with Microsoft Office applications, specifically Excel, as well as others (Word, Project, etc.).
    • Demonstrated strong mechanical aptitude, technical knowledge, and familiarity with equipment components and parts.
    • Strong attention to detail, ability to manage data with a high degree of accuracy.
    • Able to read, understand, and follow documents such as safety policies, Standard Operating Procedures (SOPs), Good Manufacturing Practices (GMPs) and general instructions.
    • Excellent interpersonal skills to allow productive collaborative relationships with all levels of the organization.
    • Ability to coach and motivate maintenance employees so the storeroom operates efficiently.
    • Ability to provide prioritization, leadership, initiative and planning in area in order to improve results.


    Required Education and Experience



    • A High School Diploma is required; an Associated degree or Bachelor’s degree is preferred.
    • A Minimum of 3 years manufacturing experience is required.
    • Experience with Computerized Maintenance Management System (CMMS) is required.



    • Experience in inventory management preferred.
    • Experience working in a parts storeroom preferred.



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